Salary: Depends on Qualifications
Location : Tallahassee, Florida
Job Type: Salaried Full-Time
Job Number: 202500099
Office: OLS - Human Resources
Opening Date: 03/03/2026
Closing Date: Continuous
General Summary
THE WORK YOU WILL DO
The Office of Legislative Services, Human Resources (HR) Office is seeking a qualified HR Specialist for their Employment section. This person will be responsible for assisting assigned units with onboarding and other personnel actions, creating or updating user guides, assisting with public records requests, invoicing, job postings, and recruitment.
OUR ORGANIZATION
The Office of Legislative Services provides centralized administrative, management and support services to the Florida Senate, House of Representatives and other legislative offices. The HR Office reports to the Coordinator for the Office of Legislative Services.
The HR Office oversees employment processes such as attendance and leave, onboarding, payroll, workers compensation and benefits administration for the Florida Legislature. The HR Office manages the Legislature's Human Capital Management System (HCM) and assists the offices with recruiting and training efforts. The HR Office is responsible for compliance with policies and procedures and all appropriate approvals regarding personnel actions.
Examples of Work Performed
Knowledge, Skills, and Abilities
Minimum Qualifications
A bachelor's degree from an accredited college or university.
Professional or nonprofessional human resource experience can substitute on a year-for-year basis for the required college education.
SALARYCommensurate with Experience
The Legislature offers a competitive benefits package.
APPLICATION DEADLINE
Open until filled
ACCOMMODATION FOR DISABILITYIf an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.
Working for the Florida Legislature includes a lucrative benefits package, including affordable health insurance options, free dental, long-term disability and employee life insurance, as well as competitive retirement. Employees have access to a college tuition waiver program, an employee assistance program, paid annual and sick leave, and paid holidays. Learn more below!
Health and Dental Insurance
Employees have a choice of participating in the State Self Insured Plan or a Health Maintenance Organization (HMO) if available in the county of residence or employment (Standard and High Deductible Investor plans are available). Full-time employees pay $30 per month for family coverage or $8.34 per month for individual coverage. Part-time employees pay premiums based on the total hours of work. For dental insurance, the Legislature offers a PPO plan that offers choice of dentist and pays from 50 to 100 percent of usual, customary, and reasonable charges. There is a $1500 maximum benefit per plan year. The Legislature pays the total premium for full-time employees and part-time employees pay premiums based on the total hours of work.
Leave Accrual Benefits
Annual Leave accrues as follows based on creditable state service:
Up to 5 years - 11 hours per month 5 to 10 years - 13 hours per month Over 10 years - 15 hours per month
Sick Leave accrues at 9 hours per month for all full-time employees.
Life and Disability Insurance
Group Term life Insurance with an accidental death and dismemberment benefit provides $25,000 coverage. The Legislature pays the total premium for full-time employees and part-time employees pay premiums based on the total hours of work. For disability insurance, the Legislature offers a Group Long Term Disability Insurance Plan that provides a monthly benefit of 60 percent of covered monthly earnings after an elimination period of 360 days. The Legislature pays the total premium.
Retirement
Participation in the Florida Retirement System is compulsory for all salaried staff, except certain re-employed retirees. New employees have until the end of the eighth month following their first month of employment to select a retirement plan, from the traditional pension plan or the investment plan. New employees will receive an informational packet approximately two months after the hire date. Members and staff contribute 3% of their salary towards retirement and the Legislature pays the remainder of the premium
Florida Pre-Tax Plan and Deferred Compensation Plan
This state sponsored program includes Supplemental Insurance Plans, Health Savings Account (when enrolled with an Investor Health Plan), and a Flexible Spending Program on a pretax basis. The Supplemental Insurance Plans include hospitalization, cancer/intensive care, dental, vision, and accidental/disability. The Flexible Spending Program includes healthcare and dependent care accounts. A competitive Deferred Compensation Plan is also offered. The State of Florida Deferred Compensation Plan offers a number of investment options including variable annuities, mutual funds, and a bank, with a variety of contract providers.
Paid Holidays
New Year's Day - Martin Luther King Day - Memorial Day - Independence Day - Labor Day - Veteran's Day - Thanksgiving Day - Friday After Thanksgiving - Christmas Day - Personal Holiday
Total Compensation Statement
The Total Compensation Statement provides a monetary value of each benefit listed below as well as a total annual compensation estimate. The annual salary amount used in this example is $35,000. Note: All values are based on individual plans.
Location : Tallahassee, Florida
Job Type: Salaried Full-Time
Job Number: 202500099
Office: OLS - Human Resources
Opening Date: 03/03/2026
Closing Date: Continuous
General Summary
THE WORK YOU WILL DO
The Office of Legislative Services, Human Resources (HR) Office is seeking a qualified HR Specialist for their Employment section. This person will be responsible for assisting assigned units with onboarding and other personnel actions, creating or updating user guides, assisting with public records requests, invoicing, job postings, and recruitment.
OUR ORGANIZATION
The Office of Legislative Services provides centralized administrative, management and support services to the Florida Senate, House of Representatives and other legislative offices. The HR Office reports to the Coordinator for the Office of Legislative Services.
The HR Office oversees employment processes such as attendance and leave, onboarding, payroll, workers compensation and benefits administration for the Florida Legislature. The HR Office manages the Legislature's Human Capital Management System (HCM) and assists the offices with recruiting and training efforts. The HR Office is responsible for compliance with policies and procedures and all appropriate approvals regarding personnel actions.
Examples of Work Performed
- Responsible for processing new employees, including completion of forms, Florida Department of Law Enforcement (FDLE) checks, prior employment verification and verifying eligibility for employment.
- Processes actions into HR Information System (HRIS) (I.e., promotions, adjustments, transfers, terms) and creating a Report of Personnel Action.
- Assists employees with leaves of absence without pay and other HR issues.
- Maintains scanned personnel files.
- Maintains position numbers.
- Prepares and posts job advertisements to Governmentjobs.com, People First and other local job boards and responds to requests for applications to fill open positions.
- Processes outside employment applications.
- Runs FDLE checks on Volunteers.
- Keeps up to date with new forms required by law (e.g., new Form I-9).
- Participates in the planning and administration of new Legislators', Pages', and interns' orientation sessions.
- Completing claims filed for assigned units.
- Reports issues with the HRIS Onboarding and Applicant Tracking applications and works with vendor to resolve.
- Opens, date stamps and distributes incoming mail.
- Recommends new personnel policies and procedures and changes to existing ones.
- Performs special assignments, prepares reports and drafts letters in response as directed by the Employment Manager and/or HR Director.
- Completes employment verifications (verbal and written).
- Researches, proposes improvements and tests enhancements in the HRIS.
- Aides in formulating, interpreting, applying, and assuring conformance with Joint Policies and Procedures and customer's administrative policies and procedures.
- Provides Notary Public services to legislative employees.
- Performs other related duties as required.
Knowledge, Skills, and Abilities
- Ability to collect, evaluate, and analyze data relating to personnel program functions.
- Ability to perform basic mathematical calculations.
- Ability to organize data into logical format.
- Ability to formulate and establish desktop procedures
- Ability to solve problems and make decisions.
- Ability to coordinate and schedule meetings and training.
- Knowledge of relevant computer programs and software.
- Knowledge of and the ability to apply email etiquette to correspondence.
- Ability to establish and maintain effective working relationships with others.
- Ability to utilize problem-solving techniques.
- Ability to work independently.
- Ability to understand and apply rules, regulations, policies, and procedures relating to personnel program functions.
- Ability to handle confidential information.
- Ability to distinguish work priorities and ensure proper completion of work assignments.
- Ability to communicate effectively verbally and in writing.
- Ability to use tact and exercise good judgment when interacting with Legislators and staff, other agencies, and the public.
- Ability to provide excellent customer support.
Minimum Qualifications
A bachelor's degree from an accredited college or university.
Professional or nonprofessional human resource experience can substitute on a year-for-year basis for the required college education.
SALARYCommensurate with Experience
The Legislature offers a competitive benefits package.
APPLICATION DEADLINE
Open until filled
ACCOMMODATION FOR DISABILITYIf an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.
Working for the Florida Legislature includes a lucrative benefits package, including affordable health insurance options, free dental, long-term disability and employee life insurance, as well as competitive retirement. Employees have access to a college tuition waiver program, an employee assistance program, paid annual and sick leave, and paid holidays. Learn more below!
Health and Dental Insurance
Employees have a choice of participating in the State Self Insured Plan or a Health Maintenance Organization (HMO) if available in the county of residence or employment (Standard and High Deductible Investor plans are available). Full-time employees pay $30 per month for family coverage or $8.34 per month for individual coverage. Part-time employees pay premiums based on the total hours of work. For dental insurance, the Legislature offers a PPO plan that offers choice of dentist and pays from 50 to 100 percent of usual, customary, and reasonable charges. There is a $1500 maximum benefit per plan year. The Legislature pays the total premium for full-time employees and part-time employees pay premiums based on the total hours of work.
Leave Accrual Benefits
Annual Leave accrues as follows based on creditable state service:
Up to 5 years - 11 hours per month 5 to 10 years - 13 hours per month Over 10 years - 15 hours per month
Sick Leave accrues at 9 hours per month for all full-time employees.
Life and Disability Insurance
Group Term life Insurance with an accidental death and dismemberment benefit provides $25,000 coverage. The Legislature pays the total premium for full-time employees and part-time employees pay premiums based on the total hours of work. For disability insurance, the Legislature offers a Group Long Term Disability Insurance Plan that provides a monthly benefit of 60 percent of covered monthly earnings after an elimination period of 360 days. The Legislature pays the total premium.
Retirement
Participation in the Florida Retirement System is compulsory for all salaried staff, except certain re-employed retirees. New employees have until the end of the eighth month following their first month of employment to select a retirement plan, from the traditional pension plan or the investment plan. New employees will receive an informational packet approximately two months after the hire date. Members and staff contribute 3% of their salary towards retirement and the Legislature pays the remainder of the premium
Florida Pre-Tax Plan and Deferred Compensation Plan
This state sponsored program includes Supplemental Insurance Plans, Health Savings Account (when enrolled with an Investor Health Plan), and a Flexible Spending Program on a pretax basis. The Supplemental Insurance Plans include hospitalization, cancer/intensive care, dental, vision, and accidental/disability. The Flexible Spending Program includes healthcare and dependent care accounts. A competitive Deferred Compensation Plan is also offered. The State of Florida Deferred Compensation Plan offers a number of investment options including variable annuities, mutual funds, and a bank, with a variety of contract providers.
Paid Holidays
New Year's Day - Martin Luther King Day - Memorial Day - Independence Day - Labor Day - Veteran's Day - Thanksgiving Day - Friday After Thanksgiving - Christmas Day - Personal Holiday
Total Compensation Statement
The Total Compensation Statement provides a monetary value of each benefit listed below as well as a total annual compensation estimate. The annual salary amount used in this example is $35,000. Note: All values are based on individual plans.