bookkeeper (Tenmast & Yardi)

Job Description
HUD Public Housing, HCV & Grant Programs (Tenmast & Yardi Experienced)

Position Summary

The Bookkeeper provides comprehensive, HUD-compliant accounting and financial reporting services for the Tallahassee Housing Authority's Public Housing, Capital Fund, and Housing Choice Voucher (Section 8) programs. The position is responsible for maintaining accurate general ledgers, preparing monthly and annual financial statements, ensuring compliance with HUD regulations, and supporting audits, REAC submissions, and internal control reviews. The role utilizes Tenmast and Yardi accounting systems to ensure consistency, accuracy, and compliance across Agency programs.

Core Responsibilities

General Ledger & Monthly Accounting

• Maintain complete and accurate general ledgers in compliancewith HUD accounting protocols using Tenmast and/or Yardi platforms.
• Post journal entries timely and accurately, including accruals,reclasses, subsidies, grants, and miscellaneous cash transactions.
• Prepare and reconcile monthly trial balances, balance sheets,income statements, and general ledger detail reports.
• Perform monthly bank reconciliations, including interest, fees,cash accounts, and P-card activity.
• Maintain HUD disbursement schedules and monitor HUD-held andPHA-held reserves.

HUD Program Accounting & Compliance

• Record and reconcile financial transactions for Public Housing,Capital Fund Program (CFP), and Housing Choice Voucher (HCV) programsusing HUD-compliant accounting structures within Yardi and Tenmast.
• Reconcile CFP grants, operating subsidy receipts, FSStransactions, TARS, prepaid insurance, PILOT accruals, and other HUD-relatedaccounts.
• Calculate asset management fees and prepare required cashtransfers accurately and timely.
• Prepare and submit required HUD financial tools and schedules,including VMS/VMA Review (2-Year Tool).

Financial Reporting & Analysis

• Prepare monthly financial statements and supporting schedulesusing Tenmast and Yardi reporting modules.
• Analyze budget-to-actual and month-to-month variances andprovide clear written explanations to management.
• Maintain quarterly cash summaries and financial trackingschedules.
• Provide custom financial reports from Yardi and Tenmast systemsas requested by Agency leadership or the Board.

Budgeting & Year-End Close

• Assist with the preparation of annual operating budgets andbudget revisions in coordination with Agency management.
• Support fiscal year-end closing processes, including closingrevenue and expense accounts across all programs.
• Prepare year-end closing statements and documentation inadvance of HUD and regulatory deadlines.

REAC, FDS & Audit Support

• Prepare and submit the unaudited Financial Data Schedule (FDS)to HUD REAC.
• Generate and organize audit workbooks and backup documentationfrom Yardi and Tenmast systems.
• Perform ongoing pre-audit reviews to mitigate potential auditfindings.
• Coordinate directly with external auditors and assist Agencystaff in responding to HUD audits, reviews, and inquiries.

Internal Controls & Advisory Support

• Review accounting processes within Yardi and Tenmastenvironments and recommend improvements to internal controls.
• Advise the Executive Director and Board on financial impacts ofoperational or policy decisions.
• Identify and promptly report any fiscal anomalies or complianceconcerns requiring management attention.

Training & Collaboration

• Train Agency accounting staff on HUD accounting requirementsand best practices within Yardi and Tenmast software.
• Provide procedural documentation and user guidance to supportconsistency and compliance.
• Maintain professional communication and collaboration withAgency leadership, staff, and auditors.

Required Qualifications

• Minimum 5 years of professional accounting or bookkeepingexperience, with at least 3 years supporting HUD-funded housingprograms.
• Demonstrated experience with Public Housing, Capital Fund,and Housing Choice Voucher (Section 8) accounting.
• Hands-on experience using Yardi accounting software,including general ledger, reporting, and reconciliation functions.
• Working knowledge of Tenmast financial modules orcomparable HUD-compliant housing authority software.
• Strong understanding of HUD regulations, REAC/FDS submissions,and federal grant accounting requirements.

Preferred Qualifications

• Bachelor's degree in Accounting, Finance, or a closely relatedfield.
• CPA, CMA, or other relevant professional certification.
• Prior experience supporting housing authority executiveleadership and boards.

Performance Standards & Quality Assurance

• Accurate, timely monthly and annual financial reporting using Yardiand Tenmast systems.
• Consistent compliance with HUD reporting deadlines andregulatory requirements.
• Proactive discrepancy resolution prior to audit review.
• Professional, responsive service to Agency leadership andstakeholders.

Reporting Relationship

• Reports directly to the Executive Director or designatedAgency representative.