Project Management Specialist/Liaison (PML)

Overview

Project Management Specialist/Liaison (PML):

• The PML must be knowledgeable and experienced with large-scale or agency-wide project management and methodology.
• The PML will serve as support to the Commerce Liaison (CL) and the Change Champion Network (CCN) by monitoring and tracking the progress of readiness activities and Readiness Workplan tasks.
• The PML is expected to create and manage Commerce's internal workplan to navigate through the Project's established timeline and internally driven readiness activities and communicate status updates with the CCN.
• The PML must be fully dedicated to managing the transition to Florida PALM Project due to the complexity of transitioning to Florida PALM.
• The PML must assist with other duties related to the transitioning to Florida PALM Project.
• Project manager interfaces with the Florida PALM Project. Assist the Commerce team to understand and meet milestones outlined from the Florida PALM Project team.

Required Qualifications

Desired Qualifications

• Knowledge of Florida PALM.
• Knowledge of Florida PALM Readiness Workplan.
• Experience managing complex business and IT projects.
• Team leadership experience.
• Customer and stakeholder management experience.

Preferred

• PMP Certification.
• Large-scale enterprise project management experience.
• Government ERP implementation experience.
• Organizational change management experience.

Position Summary / Job Description

The Project Management Specialist/Liaison (PML) will provide project management support for the Florida PALM implementation by serving as a liaison between the Florida PALM Project Team, the Commerce Liaison (CL), and the Change Champion Network (CCN). The PML will be responsible for planning, coordinating, tracking, and reporting readiness activities while ensuring Commerce successfully meets Florida PALM implementation milestones and organizational change requirements.

Scope of Work

The PML is expected to:

Project Planning & Coordination

• Create, manage, and maintain Commerce's internal Florida PALM readiness workplan.
• Monitor the Florida PALM implementation timeline.
• Coordinate agency readiness activities.
• Ensure all project milestones and deadlines are met.

Readiness Management

• Track project-driven and agency-driven readiness tasks.
• Monitor progress against implementation schedules.
• Maintain awareness of task status, due dates, and dependencies.
• Sustain momentum for readiness initiatives throughout the transition.

Stakeholder Communication

• Serve as support to the Commerce Liaison (CL).
• Coordinate with the Change Champion Network (CCN).
• Provide regular status updates.
• Facilitate communication among stakeholders.
• Participate in readiness meetings and project meetings.

Risk & Issue Management

• Identify Commerce-specific risks and issues.
• Maintain risk logs.
• Monitor mitigation strategies.
• Escalate issues as appropriate.

Change Management Support

• Assist Commerce personnel during transition activities.
• Coordinate agency-wide readiness efforts.
• Support organizational adoption of Florida PALM.

Smartsheet Administration

• Manage Commerce's user access to Florida PALM project information in Smartsheet.
• Ensure project information remains current and accessible.

Deliverables

Readiness Workplan and Activity Tracking

The RFQ identifies one primary deliverable for the Project Management Specialist.

Required Deliverables

1. Internal Readiness Workplan

Develop and maintain a comprehensive readiness workplan aligned with:

• Florida PALM implementation timeline
• Commerce internal readiness activities
• Agency-specific milestones and dependencies.

2. Readiness Activity Tracking

Track:

• Project readiness tasks
• Internal readiness tasks
• Progress against schedules
• Due dates and completion status.

3. Risk and Issue Documentation

Maintain documentation of:

• Risks
• Issues
• Mitigation plans
• Resolution status.

4. Stakeholder Coordination

Support:

• Commerce Liaison (CL)
• Change Champion Network (CCN)
• Agency stakeholders
• Florida PALM Project Team.

5. Monthly Reporting

Submit:

• Detailed monthly status reports
• Documentation of readiness activities
• Detailed hourly service reports
• Supporting information with monthly invoices.

Required Skills

Contractor and/or Contractor's Staff assigned to this Contract shall have the following knowledge, skills, and abilities:

(1) Knowledge and experience with Florida Planning Accounting and Ledger Management (PALM) Project;

(2) Knowledge of the Florida PALM implementation timeline and Readiness Workplan;

(3) Relevant technical or business work experience with managing teams, customer service, and production project management in multi-platform environments;

(4) Experience as a Certified Project Management Professional (PMP) preferred; but not required;

(5) Experience with managing and completing complex projects relevant to both IT and business needs.

Candidate Background Screening

Candidates are have to undergo

Level 2 screenings include Livescan fingerprinting of individuals and submission of the fingerprints through the Florida Department of Law Enforcement (FDLE) for a local, State, and National Crime Information Center (NCIC) check of law enforcement records through the Federal Bureau of Investigation (FBI).