Sponsored Programs Officer I/II/III
Job no: 540510
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Grant or Research Administration
Department:11060000 - RE-SPONSORED PROGRAMS
Classification Title:
Sponsored Programs Officer I/II/III
Classification Minimum Requirements
Level I: Bachelor's degree in an appropriate area; or an equivalent combination of education and experience in research administration.
Level II: Bachelor's degree in an appropriate area and two years of experience in sponsored program administration; or an equivalent combination of education and experience.
Level III: Bachelor's degree in an appropriate area and three years of experience in sponsored program
administration; or an equivalent combination of education and experience.
Job Description:
Level I: The Sponsored Programs Officer I is an entry-level position within UF's Division of Sponsored Programs responsible for learning and facilitating a wide range of sponsored programs administration activities. Entry-level professional with limited or no prior experience; learns to use professional concepts to resolve problems of limited scope and complexity; works on developmental assignments that are initially routine in nature, requiring limited judgment and decision making.
Level II: An experienced-level position within UF's Division of Sponsored Programs responsible for facilitating a wide range of sponsored programs administration activities. Professional who knows how to apply theory and put it into practice; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions.
Level III: A experienced-level position within UF's Division of Sponsored Programs responsible for facilitating a wide range of sponsored programs administration activities, including managing the most highly complex pre-award and non-financial post award transactions related to sponsored programs administration. Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions.
Expected Salary:
Commensurate with Education and Experience
Required Qualifications:
Level I: Bachelor's degree in an appropriate area; or an equivalent combination of education and
experience in research administration.
Level II: Bachelor's degree in an appropriate area and two years of experience in sponsored program
administration; or an equivalent combination of education and experience.
Level III: Bachelor's degree in an appropriate area and three years of experience in sponsored program
administration; or an equivalent combination of education and experience.
Preferred
Level I: Facility to learn electronic research administration software preferred. In addition, skills required include: the ability to provide excellent customer service; excellent verbal and written communication skills;
Level II: At least three years of sponsored programs administration experience that demonstrates knowledge of federal policies governing the administration of grants, contracts, and cooperative agreements at
educational institutions, including but not limited to the Federal Uniform Guidance, Federal Acquisition
Regulations, Code of Federal Regulations, NIH Grants Policy Statement, NSF Grants Policy Manual,
knowledge of contracting and regulations applicable to the University of Florida.
Level III: At least three years of sponsored research administration experience that demonstrates knowledge of federal policies governing the administration of grants, contracts, and cooperative agreements at educational institutions, including 2 CFR 200, Federal Acquisition Regulations, Code of Federal Regulations, NIH Grants Policy Statement, NSF Grants Policy Manual, and knowledge of State regulations applicable to the University of Florida.
Special Instructions to Applicants:
This is not a remote work position, and it is located on the University of Florida's Main Campus in Gainesville, Florida.
In order to be considered, you must upload your cover letter, resume, and a list of three professional references.
This position is open until filled. Review of applications will begin immediately and will continue until a suitable pool of candidates is established.
This requisition will be used to fill multiple positions.
Health Assessment Required:No
Advertised: 08 Jul 2026 Eastern Daylight Time
Applications close:
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Job no: 540510
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Grant or Research Administration
Department:11060000 - RE-SPONSORED PROGRAMS
Classification Title:
Sponsored Programs Officer I/II/III
Classification Minimum Requirements
Level I: Bachelor's degree in an appropriate area; or an equivalent combination of education and experience in research administration.
Level II: Bachelor's degree in an appropriate area and two years of experience in sponsored program administration; or an equivalent combination of education and experience.
Level III: Bachelor's degree in an appropriate area and three years of experience in sponsored program
administration; or an equivalent combination of education and experience.
Job Description:
Level I: The Sponsored Programs Officer I is an entry-level position within UF's Division of Sponsored Programs responsible for learning and facilitating a wide range of sponsored programs administration activities. Entry-level professional with limited or no prior experience; learns to use professional concepts to resolve problems of limited scope and complexity; works on developmental assignments that are initially routine in nature, requiring limited judgment and decision making.
Level II: An experienced-level position within UF's Division of Sponsored Programs responsible for facilitating a wide range of sponsored programs administration activities. Professional who knows how to apply theory and put it into practice; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions.
Level III: A experienced-level position within UF's Division of Sponsored Programs responsible for facilitating a wide range of sponsored programs administration activities, including managing the most highly complex pre-award and non-financial post award transactions related to sponsored programs administration. Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions.
Expected Salary:
Commensurate with Education and Experience
Required Qualifications:
Level I: Bachelor's degree in an appropriate area; or an equivalent combination of education and
experience in research administration.
Level II: Bachelor's degree in an appropriate area and two years of experience in sponsored program
administration; or an equivalent combination of education and experience.
Level III: Bachelor's degree in an appropriate area and three years of experience in sponsored program
administration; or an equivalent combination of education and experience.
Preferred
Level I: Facility to learn electronic research administration software preferred. In addition, skills required include: the ability to provide excellent customer service; excellent verbal and written communication skills;
- ability to work independently and with others
- ability to search out federal, sponsor and university policy and guidance and apply critical thinking skills to make effective decisions; negotiation skills;
- ability to maintain positive and effective working relationships; effectiveness in use of electronic business applications with other systems; experience in the Microsoft Office suite; experience in PeopleSoft grants; experience at the University of Florida; and being a strong problem solver, seeking win-win answers.
Level II: At least three years of sponsored programs administration experience that demonstrates knowledge of federal policies governing the administration of grants, contracts, and cooperative agreements at
educational institutions, including but not limited to the Federal Uniform Guidance, Federal Acquisition
Regulations, Code of Federal Regulations, NIH Grants Policy Statement, NSF Grants Policy Manual,
knowledge of contracting and regulations applicable to the University of Florida.
- Ability to provide excellent customer service.
- Ability to be an effective communicator verbally and in writing.
- Ability to critically think and use good judgment.
- Ability to establish and maintain effective working relationships.
- Ability to interface with electronic business applications with other systems.
- Ability to use with personal computers, Windows, Word, Access Database, Excel, UFIRST and myUFL Grants.
Level III: At least three years of sponsored research administration experience that demonstrates knowledge of federal policies governing the administration of grants, contracts, and cooperative agreements at educational institutions, including 2 CFR 200, Federal Acquisition Regulations, Code of Federal Regulations, NIH Grants Policy Statement, NSF Grants Policy Manual, and knowledge of State regulations applicable to the University of Florida.
- Ability to provide excellent customer service.
- Ability to be an effective communicator verbally and in writing.
- Ability to critically think and use good judgment.
- Ability to establish and maintain effective working relationships.
- Ability to interface with electronic business applications with other systems.
- Ability to use enterprise applications and various personal computing tools.
Special Instructions to Applicants:
This is not a remote work position, and it is located on the University of Florida's Main Campus in Gainesville, Florida.
In order to be considered, you must upload your cover letter, resume, and a list of three professional references.
This position is open until filled. Review of applications will begin immediately and will continue until a suitable pool of candidates is established.
This requisition will be used to fill multiple positions.
Health Assessment Required:No
Advertised: 08 Jul 2026 Eastern Daylight Time
Applications close:
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